HR and Benefits Administration

Insource HR consultants have extensive experience in establishing comprehensive employee benefit packages and administering standard and required HR employment practices.

Up to date on the plan design options, Insource staff can identify company priorities, efficiently review and vet appropriate plan options and then distill considerations and costs to company employees and management. We can facilitate enrollment and manage ongoing administration and record-keeping or provide assistance to your staff in doing so. This includes coordination with employees, carriers and insurance brokers.

We provide proven procedural suggestions and set up standard operating systems for your HR function that allow it to operate efficiently and compliantly. A sample of our services in this area include:

Benefit audits and administrative procedure reviews

  • Reviews and recommendations
  • Efficient procedure systems
  • Checks and balances
  • Compliance with state and federal requirements

Health and dentals plan

  • Pricing and plan design comparison, recommendations and plan establishment
  • Annual plan renewals and open enrollments
  • Employee interface – enrollments, changes, terminations
  • Claims support
  • COBRA notices and tracking

401(k) and 403(b) retirement plans

  • Design assistance
  • Vendor screenings – financial advisors, investment companies, administrators
  • Oversight and coordination of the review process
  • Plan placement and rollout
  • Ongoing employee interface and plan introduction
  • Compliance testing and annual plan census compilation
  • Plan administration – enrollments, payroll coordination, loans, distributions, terminations

Supplemental benefit plans

  • Life and disability
  • Flexible Spending Accounts
  • Pre-tax transportation
  • HRA’s
  • EAPs (Employee Assistance Programs)
  • Incentive Plans (discounted tickets, bonuses)

Benefits administration

  • Employee enrollment, termination and changes
  • New employee on boarding meetings – employee exit meetings
  • Employee interface on all benefit issues
  • State unemployment and Mass Fair Share filings
  • Plan documents and required distributions
  • Discrimination testing for Flexible Spending and retirement plans

Recordkeeping

  • Compliant personnel records set up and maintenance
  • Performance documentation
  • I-9′s
  • New hire and termination checklists and processes